VCON News Archive

VCON 37 Has a Hotel!

The Sheraton Vancouver Guildford in Surrey has made a successful proposal to host VCON 37, and we're pleased to be there. 

Wanna talk about it with us?  Check out this post on our new and improved forums: http://vcon.ca/forums/index.php?topic=16.0

Rates:

  • King or Two Queen: $99.00 (for double, triple or quadruple occupancy: still $99.00 a night.)
  •  Club Room: $139.00 (continental breakfast and access to the club lounge)
  • Penthouse Suite: $279.00 (indoor jacuzzi)
 

These rooms include:

  • Parking is: free.
  • Internet is: free.

There is a hot tub and a heated outdoor pool. The hot tub is ouside, but has rain cover.


We have a lot of space this year, so we'll be able to run lots of interesting programming. Enough space that we can have 1800 people on site at the same time and still have space for more. Just like last year, everything is bigger! More space for everything. Hospitality will also have a lovely space this year as well.

The hotel is on 104 ave and is 10 minutes away from Surrey Central Skytrain. The hotel will be providing shuttles for us to the airport and the skytrain station as well. Also, translink is planning a new B-line route along 104 ave, so you'll have lots of ways to get there. We'll be right across from the Guildford mall and next to the surrey public library.

The hotel is also right next to the Transcanada - if you're driving from out of town, it'll be easy to get here. Michael Walsh has timed the drive from the Richmond storage locker to be about 35 minutes on a Saturday.


Here are size charts and some maps. We'll be doing a concom tour of the hotel soon (after Gottacon) so you'll all be able to come out and see the space.

1st floor

Barnston 1 892 sqft
Barnston 2 1,240 sqft (has skylights)


Guildford A  2,161 sqft       (12' ceilings)
Guildford B    1,583 sqft   (12' ceilings)
Guildford C    1,583 sqft    (12' ceilings)
Fraser Room 4,123 sqft    (this used to be a cabaret, still has stage and ramps, draw curtains)

Cypress Room (small board room)

2nd floor

Dogwood     613 sqft   
Trillium        651 sqft

Green Timber 1 801 sqft
Green Timber 2 812 sqft
Green Timber 3 810 sqft
Green Timber 4 830 sqft

Tynehead 1 1,086 sqft (12' ceilings)
Tynehead 2 1,150 sqft (12' ceilings)
Tynehead 3 1,150 sqft   (12' ceilings)


Location


15269 104th Avenue, Surrey

Floor Plans


Main Level


Second Level

New and Improved Forums!!!

Hey everyone!!  We have changed our forum software to something a little more user friendly than what came with our web site backend. 

Come on over and join in the conversation: Forums

NOTE: If you were already registered on this site you will have to re-register to post on these new forums.

Notice of 2012 WCSFA AGM

To All Members of the West Coast Science Fiction Association (WCSFA):

This notice is to advise you of the date, time and place for the WCSFA Annual General Meeting.
All WCSFA members in good standing[*] are welcome to attend.
Tea and coffee will be provided – please feel free to bring snacks to share with the other attendees.

Date: Sunday, January 29, 2012
Time: arrivals from 1pm for a 2pm start
Place: 2965 W. 11th Ave,  Vancouver, BC (home of Michael & Susan Walsh)
Map: http://bit.ly/ucatwM

Contact Numbers:
      Jenni Merrifield (WCSFA President) – 604-512-7734
      Michael Walsh (WCSFA Vice President) – 604-732-5188

Agenda:

  • Adoption of the rules of order
  • Consideration of the financial statements
  • Report of the directors
  • Election of directors for 2012
    (President, Vice President, Treasurer, Secretary, Archivist, Member at Large x 2)
  • Election of the VCON 38 Convention Committee Chair

Yours,
Jenni Merrifield
WCSFA President

[*] You are a WCSFA member in good standing if you had a membership to VCON 36, have purchased a membership for VCON 37 or have paid for a stand-alone WCSFA membership fee at any time during 2011. If you are not already a member in good standing, please arrive prior to the 2pm start where you will be given the opportunity to purchase a membership to VCON 37 ($45 for adults, discounts apply for students, seniors and youth from 7 to 18) or purchase a stand-alone WCSFA membership for 2012 ($5).

Jenni Merrifield
President, West Coast Science Fiction Association
pres{click-to-expand}@wcsfa.org

Announcement to Members

To all VCON members:


** UPDATE, Nov 4, 2011 **

This issue has been successfully resolved to the satisfaction of all parties involved.

The resolution came after a review of feedback submitted by several VCON members in conjunction with a face-to-face dinner meeting between the parties involved. At the core, the situation resulted from a clash between the expectations of two groups of musicians. This resulted in the unfortunate misinterpretation of certain actions and comments which, in turn, greatly upset some individuals. (Note that we do not wish to identify those who were involved directly to respect their privacy.)

The VCON 36 ConCom acknowledges that we are partially at fault for this issue as we failed to fully communicate the nature of the Filk Room to one of the groups. If we had not failed in this way, their expectations would have been different and the clash would not have occured.

Our thanks to everyone who took the time to provide us with their recollections of the evening.

The VCON 36 Executive
Keith Lim, Cindy Turner & Jenni Merrifield


Stories have begun circulating about an unfortunate incident that occurred in the VCON 36 filk room on the evening of Friday, Sep 30. We would like everyone to know that we are aware of the situation and are looking into it quite seriously. In the interim, please be assured that VCON strongly supports the filk community and we are all deeply sorry that anything happened during the convention that might make anyone think otherwise.

The VCON 36 Executive
Keith Lim, Cindy Turner & Jenni Merrifield

PS: We are currently seeking firsthand reports from anyone who witnessed or was directly involved with the incident. If you were present in the filk room just before, during or after the Beatles Sing-Along event on Friday evening we would greatly appreciate hearing your version of events. Please use this web contact form to send your comments: www.vcon.ca/contact/VCON Executive

VCON 36 Programming Grid Now Available

VCON 36 Programming Grid is now available!

The main grid simply shows the titles of the sessions and when they have been scheduled. However, the titles are hyperlinked and clicking on one will allow you to drill down into the system and read the full description of that session and see a list of all participating guests.

The panellist names on all the pages are also hyperlinked and clicking on one will allow you to read information about that guest and see a list of all sessions that he or she will be participating in.

We also have a PDF available with Games Room schedule

Go to the VCON 36 schedule page.

Press Release for September 20, 2011

Download Press Release for September 20, 2011 as a PDF

Visions of the Future appear in Vancouver next month, conjured up by VCON 36

VANCOUVER, BC – Tuesday, September 20th, 2011 - Science-fiction and fantasy fans have marked their calendars for VCON 36 – Vancouver’s largest independent science fiction and fantasy convention, scheduled for September 30th – October 2nd, 2011 at the Sheraton Vancouver International Airport Hotel in Richmond, BC. Instead of tickets, access to the festivities is granted with $60 memberships, which allow you total access to all member areas to the convention. Students and seniors are extended a 25% discount with valid ID, youth from 7-18 gets a 50% discount, while kids under 7 are free! For those unwilling to fully commit, one-day passes are also available.

After dipping into the alternate past with the theme of Steampunk last year, VCON sets its sights on the future--with a little bit of help. To unite and guide fantasy and sci-fi lovers on their journey into the speculative future world are three Guests of Honour: Lisa Lassek, who has cut together such illustrious shows as Buffy and Pushing Daisies, is currently working on the latest Joss Whedon movie, The Avengers; Jean-Pierre Normand, chosen by Canada as the 5-time winner of the Aurora Award for artistic achievement; and finally Larry Niven, who returns to VCON as author Guest of Honour after over 25 years. Niven has used current scientific theory consistently over the years to bring us dynamic visions of times and places that may never be and yet send shivers of potential through readers--such as a world where magic is a non-renewable resource. Bringing them all together is Toastmaster Steve Fahnestalk, who has put his die-hard sci-fi fandom to use for over 55 years writing fanzines and a YA novel, as well as starting at least 2 conventions, and serving as chair, auctioneer, toastmaster, and other roles for many more.

With a unique focus on the tangible relationship between the science fiction of yesterday and today’s modern technologies, the Guests of Honour will join with over 700 attendees to come together in celebration of their most cherished books, movies, artwork, television shows, comics and toys and the respective science fiction and fantasy universes responsible for their development. VCON 36 will keep the future in mind as it hosts discussion panels, a 24-hour gaming area, movie screenings and even a Cosplay Masquerade and Dance for its guests.

Held on an annual basis, VCON is the only event of its kind in the Lower Mainland – a fully not-for-profit, volunteer-driven convention, produced by and for fans with no commercial or corporate involvement. Supported by the West Coast Science Fiction Association, the event has hosted guests of little and large fame alike, beginning with Ursula K. Le Guin in its first year and including such other authors as Phillip K. Dick and Canada’s own Charles de Lint. VCON doesn’t just cater to writers and readers, however: other notable Guests of Honour include more traditional artists such as Brom and Todd Lockwood, comic book artists like George Metzger and Alex Schomburg, astrophysicist Dr. Jaymie Matthews, board game designer James Ernest, and even Forrest J. Ackerman, who was an avid collector of science fiction movie memorabilia. Within the world of VCON, anybody heavily involved in the community and business of science fiction and fantasy has the right to equal stage time.

"This year, we are working hard to produce an event unmatched to date in terms of scale or quality," says Keith Lim, chair for VCON 36. "In doing so, we are thanking our attendees for their dedicated support by providing them with an experience simply not possible at a commercial event or convention – the chance to truly come together out of love for these characters, their stories and the universes they inhabit." VCON was held at the Sheraton last year as well, and the event and locale were so successful that VCON has been expanded more than 200% in almost every aspect, to put Visions of the Future on the scale that it deserves, and give attendees the perfect forum to foster participation.

VCON 36 will indeed feature ample opportunities for like-minded fans to come together and build communities around their common interests. In addition to aforementioned areas, Visions of the Future will feature an art show, charity auction, and multi-author book launch. Of particular note this year is the previously mentioned Cosplay Masquerade and Dance, where costumes must be created, not bought, and must feature some degree of backstory. Here, fans are really allowed to shine--potentially literally-- and share their own visions of what the future might look like. Immediately following the Masquerade comes the Dance, where humans will mingle with strange creatures to the beat of the music. This year, VCON is offering the possibility of attending only the Masquerade and Dance, with special Saturday evening memberships, which allow access to the entire convention from 7pm to 3 am. Tickets can be bought in advance for $20 by contacting nich{click-to-expand}@vcon.ca, or are available for $25 at the door.

These are just a few ways in which VCON doesn’t just provide consumers with activities of interest in the sci-fi and fantasy world to continue to consume--it plays an active role in allowing everyone to bring their own imagination to the vibrant community on which the future is based. In fact, if you keep an eye out at the convention, you may see a few other dedicated paranormal groups--there have been hints that the Ghostbusters of Alberta and BC might even make an appearance to keep the supernatural peace.

"Attendees at this year’s event will also come away with an enhanced sense of the very viable role that science fiction plays in enhancing our understanding and awareness of modern technologies – and how they impact our daily lives," says Lim. "It is common knowledge that many iconic pieces of technology – and, sometimes, entire industries – are sparked by ideas initially presented in science fiction. In that way, VCON celebrates the limitless power of the imagination – and the limitless potential of our species." For more information, or to secure tickets, please visit: www.vcon.ca.

For media inquiries, please contact:

Joseph Bardsley, Media Liaison VCON 36, media@vcon.ca / 604.366.1822
Johanne Cordeau, Assistant Media Liaison VCON 36, johanne.cordeau@vcon.ca

VCON and the VPL

Can't wait for VCON?  Get a preview at the downtown library! 

September is Science Fiction and Fantasy month at the Vancouver Public Library, and VCON is partnering with the VPL's  Downtown Branch (350 West Georgia) in three events: Fantastic Art on  Sep 19, a Vogon Poetry Slam and Vog-Off on  Sep 22, and a panel discussion, Page to Screen, on  Sep. 27. All three events are free,  from 6:30 to 8:30 p.m. in the Alice MacKay Room (lower level).


Fantastic Art

This Monday, Sep 19, come to hear George Metzger (Moondog) and Tarol Hunt (Goblins) discuss Fantastic Art, with an emphasis on sequential art and graphic novels.  Then join in some audience-participation fun with previews of two VCON favourites: Pencils at High Noon and SF Pictionary.  Both are quick-draw competitions that depend more on wit and imagination than artistic ability.

On view will be examples of art from VCONs past.


Vogon Poetry Slam

The (Second Annual) Vogon Poetry Slam and Vog-Off  is on Thursday, Sep. 22.

Stormtroopers from The 501st  Garrison will be on hand to keep order as contestants vie for cash prizes by reciting their worst possible poems. There's even a $42 prize for the worst poem by someone under 14.   See details at the VPL's website: Vancouver Public Library - News & Press Releases


Page to Screen

The third event is Page to Screen, a discussion of how well (or badly) science fiction works have been adapted for the screen. That's on Tuesday, Sep. 27.


VCON Room Block Extended!

VCON ROOM BLOCK EXTENDED to TUE, SEP 13!!

If you are one of the procrastinators among us who thought you'd waited too long and lost your chance to book a hotel room for VCON at our awesome convention rates, you can think again. Our hotel liaison worked some of his magic, charming the Sheraton into extending the VCON room block by a few more days. So now you have until end of business Tuesday, September 13, to book your room for only $117/night.

To make your reservation, please call the Sheraton Vancouver Airport Hotel directly at 604-273-7878 (DO NOT CALL the 1-800 number!) and ask for in-house reservations. You are with the VCON group and want the VCON rate.

We’d like to repeat that:
DON'T BOTHER WITH THE CALL CENTRE!
Just call the hotel direct and ask for "In House Reservations".

If you have ANY problems, any problems at all, email the Hotel Liaison immediately at ven{click-to-expand}@vcon.ca {click on the ... to access the full email address} and he will fix them

Remember, the rooms in Sheraton are oversized! They have a pool! They have lavish furniture and massive bathrooms! You can be right next to hospitality or isolated in a quiet tower of solitude! You can get these lavish spaces for $117 a night, including two free parking spaces! (Most hotels try to sneak in extra costs and hide $20 a day parking out in Richmond.)

VCON Souvenir Shop - Pre-Order Your Swag!

VCON Souvenir Shop

Who doesn't love to take something special home to remember fun times? This year, VCON is expanding our souvenir options beyond the T-shirts we've traditionally offered including posters, bookmarks, pinback buttons plus "limited edition" and "special edition" tote bags!

Available Souvenirs: Commemorative Posters | Tote Bags | T-Shirts | Bookmarks | Pinback Buttons


Though these items will be available for purchase during the convention,
we recommend preordering to ensure you don't go home empty handed
and that you go home with exactly what you want.


Souvenir pre-orders will be accepted until Friday, September 23rd.
Pre-ordered souvenirs will be available for pickup during the convention at the VCON Merchandise table

IF YOU ARE USING GOOGLE CHROME BROWSER:

PayPal's "Add to Cart" buttons frequently misbehave when accessed using Chrome. If you have problems please switch to another browser.

VCON 36 Commemorative Posters

Click to Embiggen
VCON 36 Poster Art

We've had so many people admire the beautiful piece of art that Jean-Piere Normand, our Artist Guest of Honour, created for use in this year's advertising flyers and on our web page, that we've decided to try something new this year and will be selling commemorative posters using the same image which is shown below. The posters will be 11" x 17", printed on good quality poster stock, and will include border space for getting autographs from GoH's, program panellists and fannish friends alike.

The online price for these posters is $5.00. Depending on how many pre-orders we get, this price may need to go up for on-site sales. Pre-ordering ensures that you will get one at this low price and helps improve the chance that on-site buyers won't have to pay more either.

VCON 36 Commemorative Poster - $5.00

VCON 36 Limited Edition & Special Edition Tote Bags

VCON 36 Tote Bag (Sample)

Another new item this year, and also using the poster artwork, will be a limited run of 50 high quality art print canvas tote bags. Additionally, the first 20 bags will be Special Editions that have been numbered sequentially and signed by our three Guests of Honour.

Edition

VCON 36 T-Shirts

Click to Embiggen
VCON 36 T-Shirt Art

Jean-Piere Normand, our Artist Guest of Honour, has outdone himself in designing the art for the VCON 36 t-shirt an example of which is shown below. Shirts are available in two colour variations - Navy Blue or Royal Purple - and 9 sizes - Youth L (Adult XS) to 5XL.

Size
Colour

Please Note:
4XL & 5XL are only available in Navy Blue

VCON 36 Bookmarks

Click to Embiggen
VCON 36 Small Bookmarks  VCON 36 Large Bookmarks

Since it's first days VCON has always promoted the literary side of Science Fiction and Fantasy, and despite the prevalence of eReaders, audio books and movies-based-on-the-books today, many of our members still love nothing more than to kick back and relax with a real book full of paper pages. So what better souvenir could there be for such as these than a laminated bookmark they can use to keep their place in whatever paperback or hardcover they're currently perusing? How about a set of different bookmarks each featuring art by Jean-Piere Normand, our Artist Guest of Honour, or Tarol Hunt who created Robotter, our mascott?

There are two different sets of four bookmarks to choose from: "small" bookmarks that are a little bit more than 2" wide by about 5.5" long and "large" bookmarks which are about 2.25" wide by 8.5" long.

Style

VCON 36 Pinback Buttons

VCON 36 Pinback Buttons

Show your love and represent VCON by donning these cute 1" pinback buttons featuring the official VCON Logo; the smiling mug of the Robotter, our mascott; and the time honoured phrase of support "I ♥ VCON".

These pins will be available on site for $1 a piece or you can pre-order a full set for $2.

Set of 3 VCON 1" Pinback Buttons - $2.00

BOOK YOUR HOTEL ROOM - LAST CHANCE

VCON 36 will be at Sheraton Vancouver Airport Hotel
7551 Westminster Highway · Richmond, British Columbia · Canada
Book Now!


Book it right now! Not a minute to delay! You have until Tuesday, September 6, to get it booked.

Were you planning to share a room? Book now or face the unappetizing prospect of paying $200+ a night!

Remember, the rooms in Sheraton are oversized! They have a pool! They have lavish furniture and massive bathrooms! You can be right next to hospitality or isolated in a quiet tower of solitude! You can get these lavish spaces for $117 a night, including two free parking spaces! (Most hotels try to sneak in extra costs and hide $20 a day parking out in Richmond.)

Call the hotel directly at 604-273-7878 and ask for in-house reservations. You are with the VCON group and want the VCON rate. Don't bother with the call centre, just call them direct and ask for In House Reservations.

If you have *ANY* problems, any problems at all, email the Hotel Liaison immediately at ven{click-to-expand}@vcon.ca {click on the ... to access the full email address} and he will fix them.