Volunteer

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Calling all Volunteers!

VCON NEEDS VOLUNTEERS!

We're running such a big convention this year we need your help to make it run smoothly. It is the hard work and decication of volunteers that keeps VCON running year after year. Without volunteers we cannot bring you the programming and events you want.

This year, we’ve revamped our Volunteer Perks in a big way: Among other things, every four hours of volunteer work can earn a free one-day pass to the event.

There are lots of opportunities to volunteer throughout the whole weekend. In addition to people helping out during the weekend we also need volunteers to help set up before and tear down after. Do you have a truck, crossover, SUV, or van? If you do we could use your help during the set up process to transport supplies. Will you have some free time in the month leading up to VCON? If you do we could also use help promoting the convention and other miscellaneous tasks.

Volunteer PRE-Registration for VCON 36 is now closed.
We do encourage you to enjoy this year's event as an attendee.


All is not lost however. You can still check in with the Volunteer coordinator at the convention to see if there is any place where we can use additional help. Volunteers who register on site must have a valid membership first, but there are many perks besides free memberships available to all such volunteers.

Additionally, we would love to have you on board for next year! Please enter your contact information in the VCON 37 Volunteer Registration Form, and we will let you know when we start gearing up for 2012.

Sections:
Volunteer Perks | Volunteer Opportunities | ConCom Openings

Alert!
We also need YOU to help advertize the convention!
Download flyers and posters to print, distribute and post

Volunteer Perks

IN EXCHANGE for your time and effort as a volunteer,

WE OFFER the following:

Earn One Day Free for every Four (4) Hours Served
For every four (4) hours of volunteer service, you can earn one day at VCON free of charge.
Therefore, twelve (12) hours of committed volunteer time
= A Free VCON Weekend!

Notes:
  • To qualify for this perk your volunteer hours must be pre-scheduled — that is you must commit to a date, time and duration prior to the convention.
  • Hours do not need to be served consecutively and may be rolled from one day to the next
  • At the Volunteer Coordinator's discretion, some hours served may earn 1.5x volunteer credit.(e.g., pre- and post- con help with load in and load out.)

Earn VCON Credits and Merchandise
Even if you have already purchased or earned a membership we would still love to have your help and so we also offer the following alternative volunteer perks.:
  • Two (2) hours served = $5 off and 5 dollars extra ConCash† at next year's convention.
  • Four (4) hours served = Your Choice Of:
    1. $5 off and 5 dollars extra ConCash† at next year's convention PLUS a free T-Shirt for this year's convention
    2. Credit for 1 day OR 1/3 off weekend membership at next year's convention
  • Additional hours (up to 12) will be pro-rated to discounts for next year's convention.
The above perks do not require prescheduling. They are available to anyone who shows up and helps out!

†Con Cash are coupons, each one of which entitles the owner to spend one (1) dollar at any table in the vendor hall, in the art show print shop, for art show direct sales and for convention merchandise such as t-shirts, posters, etc.

But Wait! There's More!!

There will be a Volunteer Pizza Party held for all volunteers on Saturday afternoon.

All volunteers will receive a keepsake "Volunteer Badge" with artwork by the Artist Guest of Honour

There will be a Swag Bag of goodies (Books! Toys! DVDs! Who knows what!) that will only be available to volunteers;
(Each volunteer will be allowed to pick out one item for every four (4) hours of service.)

For every one (1) hour of time you volunteer your name will be added to a grand prize draw!
(prize details forthcoming)

Sign Up to Volunteer!

Please note: We do reserve the right to apply a limit to the number of hours worked.
(This doesn't mean you can't work more hours... it just means you won't get credit for more)

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Volunteer Opportunities

If you are interested in volunteering for VCON this year, please sign up using our Volunteer Registration Form

Transportation:
(These hours earn 1.5x volunteer credit)
Help get stuff to and from the convention, unloading/loading VCON supplies from our storage locker both before and after the convention. (Hours available: Thu eve [Sep 29]; Mon morn [Oct 3])

Set Up & Tear Down:
(These hours earn 1.5x volunteer credit)
Help get various areas of the convention (Art Show, Vendor Hall, Registration, etc) set up before and torn down after the convention. (Hours avaialable: Thu eve [Sep 29]; Fri morn [Sep 30]; Sun eve [Oct 2]; Mon morn [Oct 3]

Operations/Security:
(Some hours will earn 1.5x volunteer credit)
Help keep the convention running smoothly and safely. Experience with IT/Security is an asset. (Hours available: before/after/during the convention, including graveyard hours)

Registration:
Assist the registrar in registering and taking payment for at-the-door registrations; checking in pre-registered members. (Hours available: Fri Noon-8PM; Sat 8AM-8PM; Sun 8AM-2PM)

Hospitality:
Assist with food and beverage preparation, serving and cleanup. This includes bartenders who must have their "Serving It Right" certificate. (Hours available: Fri Noon-closing; Sat 8AM-closing; Sun 8AM-close of Dead Dog Party)

VCON Booth:
Answer members questions; sell souvenir merchandise; distribute pre-ordered merchandise; set up/tear down at start/end of hours (Hours available: Fri Noon-7PM; Sat 10AM-7PM; Sun 10AM-5PM)

Masquerade Ball:
Help set up stage; watch doors to ensure only members enter & alcohol does not leave, etc. (Hours available: Sat eve [Oct 1])

Room Assistants:
Help the ConCom member responsible for a specific room. (Hours available: from VCON opening till close). Examples:

  • Art Show (door/bag checkers; roamers/observers)
  • Games Room (help run/manage room and gaming schedule)
  • Vendor Hall (answer questions; watch booths for breaks)
  • Video Room (a fellow video aficionado to help Uncle Victor run the shows)

Other At-Con Opportunities: Help keep things running smoothly in general. (Hours available: from VCON opening till close). Examples:

  • Gophers (run messages and errands)
  • Badge Control (check for badges in member-only locations)
  • Runners (make sure programming ends and starts on time)

Costumers:
Do you have a great costume? Want to show it off? We need people we can call on to represent VCON at photo ops for press and TV, in parades, at movie openings, promotional gigs at other conventions, street fairs, etc.

Photographers and Videographers:
We'd like to have a record of VCON events for our website, for YouTube, for people who missed that great panel because they were helping out elsewhere at the con.  If you have a camera and are willing to put in a few hours, we want to hear from you.

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ConCom Openings

If you are interested in joining the VCON ConCom please use the VCON ConCom Opportunities Contact Form on our web site.

Hospitality Bar Coordinator
Hospitality has a vacancy for a bar coordinator. You would be responsible for dispensing drinks and recruiting staff. You must possess your Serving It Right Certification and be legally able to serve alcohol at the time of the convention.

Charity Auctioneer
We need someone to come on board to run our charity auction. Your duties would include canvassing local businesses for donations and managing the auction.

Console Gaming Coordinator
Do you have what it takes to bring console gaming to VCON? We’re looking for a motivated individual to bring in volunteers and hardware to run late-night console gaming. This is a self-starter role; you'll need to be able to hit the ground running.

Fundraising Coordinator
VCON does not have a fundraising department and receives no government grants. The event is paid for almost entirely by membership fees. If you have the skills to make this change, we want you!

Guests of Honour Liaison(s)
We need dependable, punctual people to be our GoH liaisons. This position involves handling the GoH’s schedule, double-checking their transport and accommodation reservations, keeping them informed of what panels they are scheduled for and handling any needs they may have in a pleasant and prompt fashion.

Flyer & Poster Distribution Coordinator
We need someone to keep track of where we've put up posters, where we want to put posters, and to recruit and keep track of the people who do the distribution.

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